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Fitchburg WI 53711
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| Council Minutes Feb. 9, 2010 |
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Present: Jon Boldebuck, Wendy Proctor, Ron Reichert, Sonjia Short, Keith Von Der Heide, Kelly Jetzer, Rick Orton, Phil Haslanger , Leah Lonsbury , John Hilliard, Denise Brandl Absent: Michael Magness Leah led us in the opening prayer. Welcome to new council member Rick Orton and returning council members Wendy Proctor, Jon Boldebuck, and Michael Magness. Council was reminded that Ron and Keith are in a term that ends in 2010 and it will be their final term. Sonjia and Kelly are in terms that end in 2010 and it is their 2nd term. Election of Officers: John Hilliard-Financial Secretary Keith Von Der Heide-Treasurer Shirley Robbins-Recording Secretary Sonjia Short -Vice-President Ron Reichert-President These Council appointments were approved on a motion by Kelly Jetzer and a second by Jon Boldebuck. Council Appointment of Trustees according to the constitution: Members include Gary Johnson , Denise Brandl, Dean Baumgartener, Keith VonDerHeide, and John Hilliard. These members were approved on a motion by Sonjia Short and a second by Jon Boldebuck. Minutes of the January 2010 Council meeting were approved, on a motion by Sonjia Short and a second by Kelly Jetzer Pastor’s report: Leah --A survey of the youth will be coming soon with a focus on their interests and availability. Pastor’s report: Phil --Lenten preparations are in place—A meditation booklet, which includes scriptures, reflections and photos. Jacy Boldebuck is compiling the materials. --Wednesdays will again feature soups/breads and a prayer service. --Feb 21st - Five new members joining MUCC during the services. --Phil will be gone from Feb 25-March 2 to Phoenix for a seminar on social networking and the web. --Fitchburg Fields will be using Fellowship Hall on Feb 18th at no charge. --The Sunday morning group, which Leah is staffing, will be leading discussion on meeting the needs of Christian Education for our children, especially the younger children. Celia Kiela and Jackie Neidhart will be co-chairing the committee. We are hoping for a recommendation by May so that the change can be implemented in September. --Spring SW Association meeting is April 24th. This will include a restructuring of the WI UCC. Leaders from around the conference will discuss the form it will take. Phil recommends electing delegates to the meeting at our March Council meeting. --Time and Talents survey—MUCC needs a new system to capture members willing to volunteer in various capacities. Sonjia Short and Rick Orton will join Phil in looking at different approaches to this. --Communion -We will be going back to using communal cups instead of the plastic cups starting on Easter, with the option for people to use the plastic cups if they prefer. Financial Reports: Unfavorable for the month of January - which is similar to 2008 and 2009. Pledges, although behind, are better than 2008 and 2009. Financial reports were approved on a motion by Sonjia Short and a second by Kelly Jetzer Committee Reports: We will try a new format for committee reports at each monthly council meeting. Each committee liaison will forward any committee information you want the council to know to Jean Lepro and the council members via email prior to each council meeting. Jean will post these on the bulletin board in Fellowship Hall. If action is required it will be addressed under new business. --Outreach: Cheryl Porior-Mayhew and Bobbie Beson-Crone will be co-chairs. --Membership: Chris Hammer has resigned as chair to concentrate on school and Wendy Proctor will be the new chair. --Council Liaison appointments: Rick Orton will be the liaison to the Outreach Committee. OLD BUSINESS: -- Fitchburg Fields - members approved the use via email last week --Policy and Procedures Committee - Ron is still searching for both members and a chairperson for the committee. --Old Bibles/Hymnals — There are no dedicated Bibles. Red hymnals are all dedicated to Marie Zenk. We will offer the red hymnals to congregation members for a cash donation. Phil will check with the jail chaplains and see if they can use either the Bibles or any of the hymnals. STRATEGIC PLANNING COMMITTEE: Recommendations of that committee were discussed. Committee members felt it was important to remain aware of the congregation growth to be proactive with changes needed if our number of members/friends goes above 275. The Strategic Planning Committee recommended adding Youth and Adult components to go along with Children's Programming, all under one Education Committee. The current Adult Programming Committee would have a social focus. We will address this again at the March meeting after the Children's Programming and Adult Programming committees have had a chance to react. Incorporating Technologies: In response to the recommendation on continual improvement in the ways we use technology to communicate, Phil will gather together committee chairs (including stewardship) and our office manager (Jean Lepro) and financial secretary (John Hilliard) to develop a plan. Meeting adjourned. Next meeting Tuesday, March 9, 2010 at 6:45 PM. Wendy Proctor, recording meeting minutes for Shirley Robbins, Recording Secretary |