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Office Manager job posting

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Office Manager
Memorial United Church of Christ

The office manager at Memorial United Church of Christ is the welcoming face and voice of the congregation for members, guests and the community at large. This person is responsible for providing a wide range of administrative services to the congregation and is a vital communication hub for Memorial. This position requires someone who has demonstrated excellence in interpersonal communications and can exercise discretion, initiative, judgment, time-management and organization and who has strong technical skills. The ability to keep confidences is an important part of this job.

Job duties (percentage are rough estimates of how the time is divided)

  • Materials for worship (25%)
  • Prepare bulletins using order of worship received from the pastor. Ask the pastor to edit. Print bulletins.
  • Prepare bulletin inserts as needed, print and insert.
  • Send reminders to liturgists, ushers, communion preparer, sound room staff and fellowship hosts.
    • Communications (25%)
      • Help manage church web site and social media channels.
      • Be part of a team that develops and implements a communications strategy for the congregation.
      • Help prepare weekly email newsletter and the monthly printed newsletter for those without email.
      • Maintain church calendar on web and in print. Prepare lists of worship teams for web and in print.
      • Gather material for annual report, print and distribute.
      • Deal with mail, daily emails and phone calls.
    • Maintain membership and visitor data (10%)
      • Maintain and manage Church Windows database directory, stewardship mailing list, groups/classes
      • Keep records of visitors, send notes to first time visitors via regular mail or email. Make name badges as requested.
      • Help manage volunteer lists for church activities
      • Produce a membership directory as needed
    • Office administration. (25%)
  • Order supplies for office and church. Keep security system up-to-date. Keep track of keys and security codes.
  • Arrange for maintenance of copier/computers, notify appropriate persons for equipment repair and be available to assist when flowers are delivered, for sprinkler system maintenance, fire extinguisher inspections, etc.
  • Fill out payment slips for purchases as needed.
  • Complete UCC Yearbook forms
  • Manage requests for building use/rental.
  • Maintain list of vendors used for routine inspections/ maintenance activities.
  • Maintain files with insurance policies, deeds, and other legal documents, as well as and equipment maintenance records.
    • Staff support (10%)
      Assist pastor, faith development director, music director, parish nurse, other staff, church council, trustees, committee chairs, volunteers as needed.
    • Other duties as assigned (5%)


High school degree or equivalent. Associate or bachelor’s degree preferred

Job Knowledge, Skills and Qualifications

  • Excellent in interpersonal skills, ability to solve problems and manage daily tasks in a courteous, calm, confidential, and professional manner.
  • Proficient in Microsoft Office programs, including Word and Publisher
  • Experience with social media and website content management.
  • Good writing ability.
  • Accomplished skills in electronic calendaring, email and voicemail systems.
  • Able to work independently with limited supervision.
  • Committed to continuous learning of skills and techniques


Supervised on a daily basis by the Pastor.


This job could range between 12 and 16 hours a week. The office is now open 9 a.m. to noon, Tuesday through Friday. There is room for conversation about this.


Hourly position, pay in the range of $16 per hour.

Vacation, holidays and sick leave

Employees receive vacation time, six paid holidays and medical leave.

Terms of Employment

Memorial UCC is an “at-will” employer. The employment arrangement may be terminated by either party with two week’s notice. Memorial UCC reserves the right to terminate employment at any time for good cause.


Please send a cover letter and a resume along with three references to Pastor Phil Haslanger by Monday, Oct. 31, 2016. Email applications are welcome. This job is not open to members or active participants in the Memorial UCC congregation.

Contact Information

Memorial United Church of Christ, 5705 Lacy Rd., Fitchburg WI 53711. Email – memorialucc@gmail.com. Phone – 608-273-1008.